FREE RENTAL CONDITION REPORT
Create a rental inspection checklist, record room conditions, add photos and signatures, and download a free PDF for your records. Start with the suggested rooms or use a blank printable checklist.
Review and sign, then choose your copy.
Complete the essentials and sign to download or print.
Nothing in this acknowledgment waives rights or obligations that cannot legally be waived. This acknowledgment concerns use of Friendly Landlord's tool and is separate from the landlord's and tenant's inspection signatures.
Required: check the acknowledgment before downloading or printing.
Download a two-page checklist to complete by hand. It has room for property details, room conditions, notes and signatures. Your current inspection stays unchanged.
Check the acknowledgment above to download the blank checklist. No property details or signature are required for the blank copy.
Review the download acknowledgmentA USEFUL RECORD FROM DAY ONE
Use this move-in and move-out checklist to record the condition of a rental home or apartment. A landlord, property manager or tenant can start the report. Walk through the home together when possible, describe what you actually observe, and give each participant a copy.
Start with the entrance, living room, kitchen, three bedrooms and two bathrooms. Remove any spaces your home does not have, then include spaces such as a garage, balcony, yard or laundry room. Use Add area for a pool, roof or other part of the property. Only record places you can safely observe.
Check floors, walls, ceilings, doors, windows and the fixtures or appliances provided with the rental. Choose Good, Issue, Not checked or Not applicable for each item. Nothing is marked Good automatically. Add a short note wherever useful.
Example: “Bedroom 2: small chip in the paint beside the closet door.” A specific location is easier to compare later.
Take a wider photo for location and a closer one for detail. Add up to eight photos per area using Choose photos or Take photo. Photos stay attached to that area and inspection stage. Delete an unwanted photo before finishing.
Save your move-in draft and download an editable backup. When you start Move-out, the room list and basic details carry over; the new observations start unchecked. The move-out document includes available move-in observations for comparison. You can also start a move-out report without a move-in record.
Record each person's comments, including any different observations. Each person signs their own section. An unsigned section remains marked Not signed; one person's signature does not stand in for the other person's agreement. After reviewing the report, download the PDF or print it and share a copy with the other participant.
Fictional example - not part of your report
Walls & ceiling - Issue
Small chip in the paint beside the closet door, about 1 inch wide.
Suggested photo caption: Bedroom 2, closet door - paint chip. Take a wide photo for location and a close photo for detail.
Signature: Not signed. This example is illustrative only.
Describe what you observe and where it is. A condition note records an observation; it does not determine who is responsible or what may be charged.
Yes. A tenant, landlord or manager can prepare it. Add the actual names of the people involved. Each signer should review the contents and confirm their own signature.
Yes. Open Rooms & areas, choose Add bedroom or Add bathroom, or type a name in Add area. Each area has its own condition entries, notes and photos. You can rename areas and add custom checklist items.
Choose PDF layout under Edit & options to review the actual pages. Easy reading uses the same content at a comfortable size on your phone. Download PDF saves the paginated document; Print opens your printer options.
After the page confirms offline readiness, you can use it in this browser without internet. Save draft stores your inspection in this browser. Download an editable backup for long-term safekeeping or moving to another device. Browser data can be cleared; a PDF cannot be reopened as an editable draft.
No. It records observations. It does not decide responsibility, normal wear, deposit deductions or repair costs. State and local requirements, the lease and the particular facts may affect how an inspection record is used.
This is a general condition record, not a certification that a home meets a housing inspection standard. Check the requirements that apply to your rental before relying on a checklist for a deposit or move-out process.
For example, Arizona's security deposit statute addresses move-in forms and move-out inspection notification. Washington's deposit statute specifies a signed and dated condition checklist. Completing this tool alone does not carry out every requirement.
HUD's landlord forms guidance describes using a move-in/move-out form to record room condition. Its sample is a structural reference, not a claim that this tool is an official HUD form.
Maintained by Friendly Landlord. Tool instructions and example reviewed October 27, 2026. This date concerns the tool guidance, not a certification of current laws in every jurisdiction. Report an issue or suggest a correction.
Before printing this inspection, return to the form and check the required acknowledgment above the Download PDF and Print buttons.
