Move-In and Move-Out Inspection Checklist for Rentals

A move-in inspection records the condition of a rental when the tenant takes possession. A move-out inspection records what changed. Use the same room names, locations and items in both reports so someone who was absent can understand the comparison.

At move-in, record the condition by room

• Write down the property address, unit, date and the people present.
• Check walls, floors, doors, windows, fixtures and appliances. Include outdoor areas or furnishings if they are part of the rental.
• Describe existing marks, damage and missing items. Use a location and a measurable detail when possible. For example, write “two-inch chip at the lower right corner of the kitchen counter” instead of “counter damaged.”
• Record keys or access devices handed over. Note any item that could not be checked.
• Review the report together when possible. Date and sign where required and give each party a copy of the completed report and photos.

Take photos you can match later

Take an overview of each room, then a close-up of anything you describe. Label the photos with the room, item and inspection date. Keep the originals. At move-out, photograph the same locations from similar angles so the pictures show the change. Add a short note if an angle, light or obstruction makes the comparison uncertain.

At move-out, compare the two reports

Bring the move-in report and use the same room order. For each issue, record whether it was present before, whether the condition changed and what evidence supports that conclusion. Give the tenant a chance to attend when applicable, and record any disagreement or item you could not verify.

For example, a chip shown in the move-in photos belongs in the move-out record as pre-existing. If you find a new break, document the location and condition, then check the lease and local law before deciding whether any charge is permitted. Keep the inspection record with any receipts or invoices used in the security deposit accounting.

Check the rules where the rental is located

Arizona. For covered rentals, the landlord must provide a signed lease, a move-in form for existing damage, and written notice of the tenant's opportunity to attend the move-out inspection. The statute also describes how the tenant can request notice of the inspection and an exception for certain evictions. A.R.S. § 33-1321(C)

Washington. For covered rentals, collecting a deposit requires a written rental agreement and a written checklist or statement describing condition and cleanliness or existing damage at the start of the tenancy. Both parties sign and date the record, and the tenant receives a copy. RCW 59.18.260