One ongoing ledger · choose a year to see earlier records. New calendar years are added when you return.
Earlier months are hidden, not deleted. Annual totals still include all recorded entries.
02 RENT CHARGES & PAYMENTS
Enter the total rent and the amount received for each month.
How monthly amounts work
Each month is calculated separately. Usual monthly rent fills unused months from your start month. You can edit any month. Months with payments or amounts you changed are kept as recorded.
↔ Swipe left or right to see more columns.
Month
Total rent ($)
Paid by tenant ($)
This month’s balance
Notes
January 2026January 2026Jan 2026
February 2026February 2026Feb 2026
March 2026March 2026Mar 2026
April 2026April 2026Apr 2026
May 2026May 2026May 2026
June 2026June 2026Jun 2026
July 2026July 2026Jul 2026
August 2026August 2026Aug 2026
September 2026September 2026Sep 2026
October 2026October 2026Oct 2026Current month
November 2026November 2026Nov 2026
December 2026December 2026Dec 2026
TOTAL
03 MONTHLY EXPENSES
Choose Add expense for a month, then enter what you paid.
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Month
Expenses for this month
Total ($)
January 2026January 2026Jan 2026
February 2026February 2026Feb 2026
March 2026March 2026Mar 2026
April 2026April 2026Apr 2026
May 2026May 2026May 2026
June 2026June 2026Jun 2026
July 2026July 2026Jul 2026
August 2026August 2026Aug 2026
September 2026September 2026Sep 2026
October 2026October 2026Oct 2026Current month
November 2026November 2026Nov 2026
December 2026December 2026Dec 2026
TOTAL
Monthly expenses
Year-end expenses · 2026
Enter annual amounts paid that are not already included in monthly expenses. For mortgage interest, enter only the interest amount.
Year-end total: · Included once in total expenses below.
Year totals · Rent entered this year ($): . Monthly balances do not carry into another month.
Total rent received
Total expenses paid
Received less expenses
Totals use entries in this year’s rows. Review actual payment dates for year-end reporting. Unpaid rent is not counted as money received.
04 NOTES FOR 2026
Notes saved · 2026
Preview, download or print
A PDF is a copy for reading or printing. To keep editing later, use the saving options below.
Want to save and continue later?Fill out and print for free. Create an account only if you want to save online.
Keep this record for next month
Create an account to save online, or keep an editable backup of your browser-only entries.
The backup contains all your properties and years, including deleted properties you can restore. Open it on another device to continue editing. PDF is a separate copy for viewing or printing.
A rent ledger that keeps the month clear
Record what is owed, what you received and what remains unpaid for each property. For example, $1,300.00 in rent and $1,000.00 received leaves $300.00 due for that month. Add a later payment once with Pay more, or update the received total directly.
Track housing payments and property expenses
If the rental uses Section 8 or another assistance program, keep the housing portion and tenant portion separate. Record repairs, HOA, water or your own expense names only in the months you need them. Notes explain the entries; they do not add charges.
Use it online or fill in a blank PDF
Preview, download and print without an account. Download a blank rent ledger to write by hand, or create an account at the bottom of this page to save online. A PDF is a reading copy; an editable backup lets you reopen the ledger later.
Money received: enter the total received for that month. Update it directly, or use Pay more to add another amount. Use Notes for dates, late fees or anything you want to remember. Mark a whole month Vacant when no rent is due; expenses and notes remain available.
Section 8 or another voucher: turn on assistance for that property, enter the program’s agreed rent share, and enter each payer’s total received for that month separately. A program balance is kept separate from the tenant’s balance.
Monthly balances: each month compares its own rent with the total received. A different month’s debt or credit is not carried forward. Year totals summarize the entries below. Older opening-balance values remain in editable backups but are excluded from this monthly view.
Monthly expenses: open any month and add the expenses you actually paid. Choose a suggestion or type your own name: repairs and maintenance, HOA, water, electricity, gas, trash, gardening, pool service, cleaning, pest control, insurance, management fees, leasing or supplies. Each month can have a different list. Each expense has an optional note for details such as materials and labor; notes do not add to the amount paid. Use Save expenses when finished. Removed lines can be restored inside that month. Year-end expenses: enter property tax and mortgage interest for the selected year only if these amounts are not already included in monthly expenses. The annual cash difference is money received minus expenses entered; it is not a calculation of taxable income. Keep receipts and supporting records. Use Notes for dates or payment explanations you want to keep. Recorded dates for Pay more additions remain in editable backups and CSV.
Keep using the same ledger: enter the tenant’s move-in date beside their name. View year opens earlier records in this same ledger. When you return in a new calendar year, its 12 months are added automatically. Next year lets you prepare ahead. Older records stay in place; missing past years start blank for you to enter actual amounts. Monthly balances remain independent.
